Facilities Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***We will only accept online applications received via the GC Jobs website.

***To submit your application online, you will first need to create an account on the GC Jobs website. Once your account is created, return to the job poster and select the button "Apply Online" below. Candidates who are unable to apply online must contact the person listed below prior to the closing date.

It is your responsibility, as a candidate, to clearly demonstrate how/if you meet each qualification (education and experience) assessed using the screening questions in the online application. When providing your answers, it is not sufficient to simply state that the essential and asset qualifications are "met" or provide a listing of current or past responsibilities. You must provide concrete specific examples to illustrate how you meet each criterion identified in the questions. Your answers must include where and how you obtained the required experience, as well as the period(s) in which you performed the functions of the position(s). Candidates will not be solicited for incomplete or missing information.

The Parliamentary Protective Service (PPS) is a separate employer and is not subject to the Public Service Employment Act (PSEA). PPS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology. Persons appointed to PPS continue to be part of the federal government and will receive the public service pension plan and public service insurance benefits plan, which include health, dental, disability and life insurance plans.

Duties

The Facilities Coordinator is responsible for planning, developing, managing and leading the implementation of short-term facilities management projects for the Parliamentary Protective Service (PPS) in coordination with parliamentary partners delivering technical and logistical support to PPS.

Work environment

On June 23, 2015, the Parliamentary Protective Service was created by law under the Parliament of Canada Act. The Speaker of the Senate and the Speaker of the House of Commons are, as the custodians of the powers, privileges, rights and immunities of their respective Houses and of the members of those Houses, responsible for the Service. The newly created parliamentary entity amalgamated the former Senate Protective Service, House of Commons Security Services, and detection specialists, into a single unified security service to serve the Parliament of Canada. The lead of the organization is the Director of PPS and executes his mandate under the joint general policy direction of the Speaker of the Senate and the Speaker of the House of Commons.

Intent of the process

Area of Selection: Open to Canadian citizens or permanent residents residing in the National Capital Region.

The purpose of this recruitment and selection process is to establish a pool of qualified or pre-qualified candidates to staff one (1) position on an indeterminate basis. The pool may also be used in the future to staff similar positions on a term or indeterminate basis within the PPS.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of post-secondary education in interior design, architectural or engineering technician/technology or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES:

Recent* and significant** experience in property management (operations, maintenance, building services).

Experience interpreting technical drawings and specifications.

Recent* and significant** experience managing and documenting real property facilities projects as well as establishing timelines for project delivery.

Recent* experience in design development, planning and implementing the recording of, space re-configuration and layout, architectural, free standing furniture, modular workstation systems, and base building systems.

Experience in the preparation of statement of requirement for both consultant and contractor services.

Experience in reviewing and analyzing client requisitions, in assessing client needs, and providing options and solutions that meet client requirements while adhering to policy standards and guidelines.

DEFINITIONS:
*Recent means within the last four (4) years.
**Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task, which are acquired on a full-time basis over a given period of time.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSETS:

Experience in leading multi-disciplinary project teams.

Experience in supervising staff or contractors.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE:

Knowledge of real property services management policies and procedures in relevance to special purpose space fit-up.

Knowledge of acquisition/purchasing policies and procedures.

Working knowledge of architectural, mechanical, electrical plans and specification.

COMPETENCIES:

Ability to Research
Organizational Skills
Attention to details
Thinking Skills
Communication
Teamwork and Collaboration
Client Service Orientation
Leadership

The following may be applied / assessed at a later date (may be needed for the job)

Willing and able to work overtime often on short notice.

Conditions of employment

Enhanced Security Clearance – Failure to obtain successful pre-employment screening (site access clearance) results may affect employment opportunities with the PPS. All candidates must obtain the Enhanced Reliability Status to maintain their employment.

The Parliamentary Protective Service’s Policy on COVID-19 Vaccination requires that all employees attest to their vaccination status. The requirement to be fully vaccinated is a condition of employment. Applicants are asked to note that should they reach the offer stage in the selection process, where it is necessary to verify terms and conditions of employment, they will be required to complete a declaration of vaccination status, attesting to being fully vaccinated or indicate the need for accommodation pursuant to the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Reference checks will be sought.

An interview will be administered.

A test may be administered.

Your ability to communicate in writing may be assessed using your resume and application form.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed and successfully meet the linguistic profile.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Relocation and travel expenses incurred during the recruitment and selection process are the applicant's responsibility.

Candidates are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

You must be prepared to provide the original or a certified true copy of your educational credentials.

The PPS is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority.

We want to ensure that our veterans are given every opportunity to join us. The Parliamentary Protective Service encourages veterans of the Canadian Armed Forces to self-identify when applying to our job opportunities.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information