GC Jobs

Executive Assistant

Reference number: CAP21J-016849-000096
Selection process number: 2022-01-CAP-OC-0015
Parks Canada Agency - Office of the Executive Director, British Columbia-Yukon Region, Operations Directorate
Victoria (British Columbia)
AS-03
Assignment, Term, Indeterminate
$65,747 to $70,841 (Salary under review)

For further information on the organization, please visit Parks Canada Agency

Closing date: 21 January 2022 - 23:59, Pacific Time

Who can apply: All persons who have legal status to work in Canada. Please indicate in your application the reason for which you are entitled to work in Canada: Canadian citizenship, permanent resident status or work permit.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

We will only accept on-line applications received via the jobs.gc.ca site. All job applications must therefore be submitted through the Public Service Resourcing System.

To submit an application on-line, please select the button "Apply Online" below.

Persons who are unable to apply on-line must contact the person listed below prior to the closing date.

On November 8th, 2021, the Parks Canada Agency announced the details of its vaccination requirement for all employees.

As per the Policy on COVID-19 Vaccination for Parks Canada Agency, employees must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate, determinate (term), casual, as and when required, and student hiring (full-time, part-time and seasonal). Should you reach the point in the selection process where it is necessary to ensure terms and conditions of employment are met, the hiring manager or a human resources representative will contact you in order to complete a vaccination attestation form.

Duties

Reporting to the Executive Director, the Executive Assistant position provides a full range of executive services to the Executive Director’s Office for the BC Yukon Region. The primary responsibility for this role is the effective and thorough day-to-day administration of the Executive Director’s Office, including serving as the focal point of contact for enquiries and information requests, managing the flow of information and communications. The office team includes the Executive Director and a multi-disciplinary team of advisors, and the office works closely with the five Directorates in the BC Yukon region. Given the nature of this work, we are seeking an individual who can accurately and professionally manage constantly changing priorities and sensitive situations. Abilities being sought for this position include attention to detail, sound judgment, discretion, computer competency, and effective interpersonal skills.

Other duties associated with this position include communicating with the Office of the Senior Vice President of Operations and other National Office directorates, Indigenous partners, stakeholders, and the public, scheduling meetings, including coordinating calendars with other executive’s assistants, making travel arrangements, as well as the preparation and handling of sensitive documents, files and correspondence. The successful candidate will enjoy working in a dynamic, fast-paced office environment and bring strong administrative skills and judgment.

Work environment

Parks Canada is a federal government agency responsible for the protection and presentation of Canada’s outstanding natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of Canada.

Intent of the process

This process may be used to create a list of qualified candidates to staff similar positions with various tenures, security levels or linguistic profiles or requirements in same or other parts of the country.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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EDUCATION

Secondary school diploma OR an acceptable combination of education, training and/or experience.

Degree equivalency

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EXPERIENCE

EX1: Experience in using standard software applications needed for administrative functions such as MS Office suite (Word, Excel, PowerPoint, and Outlook);

EX2: Recent and significant* experience providing a full range of administrative support services** and coordinating the administration of a senior manager’s***office, including a liaison role with managers and/or partners and stakeholders.

*Significant and recent experience is defined as experience in performing the duties for a period of minimum of one (1) year and within the last five (5) years.

**Administrative support services are defined as, but not limited to: taking-preparing meeting minutes, including managing meeting agendas; calendar management (scheduling & organizing meetings); making travel arrangements & processing travel claims; preparing documents and correspondence, managing and tracking correspondence and briefing materials, following-up, consolidating responses for action items; managing e-mail accounts (sorting, forwarding, replying, following-up); establishing administrative processes and procedures, including maintaining a filing system, procurement, and other related duties.

***Senior Manager is defined as director level or above.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

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KNOWLEDGE

K1: Knowledge of general office procedures.

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ABILITIES

A1: Ability to set priorities and work independently in a fast paced environment;
A2: Ability to review and track documents to ensure quality, completeness and accuracy;
A3: Ability to analyse issues and identify solutions;
A4: Ability to communicate effectively orally and in writing.

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LEADERSHIP ATTRIBUTES

PS1: Personally connects with people
PS2: Discretion
PS3: Takes Responsibility
PS4: Exercises sound judgment

The following may be applied / assessed at a later date (may be needed for the job)

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ADDITIONAL QUALIFICATIONS

AEX1: Experience in budget management and reporting;
AEX2: Experience drafting, formatting, reviewing, proofreading, and editing correspondence;
AEX3: Experience with digital filing systems and information management.

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OPERATIONAL REQUIREMENTS

• Willing and able to wear a Parks Canada uniform, if required;
• Willing and able to work irregular hours, overtime, weekends and/or statutory holidays and provincial/territorial holidays, when required;
• Willing and able to work and/or travel in varied terrain, weather conditions, isolated locations and by various means of transportation throughout various locations in the business unit, if required.

Conditions of employment

- Obtain and maintain a Reliability or Secret Security Clearance Status.
- All Parks Canada Agency employees are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground of discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please submit your completed application, including all of the above-mentioned documentation. Failure to do so may result in your application being rejected.

Tips for applicants:
-Please provide complete and thorough details of your education and experience;
-Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided;
-Failure to provide sufficient information may result in your application being screened out of the competition.

Applicants will not be solicited for incomplete or possible missing information.

Proof of education and references information must be submitted at the interview.

A written exam may be administered.

Interviews and reference checks will be conducted.

Travel cost for individuals who are not Federal Public Servants will not be covered.

Successful candidates must meet and maintain the Conditions of Employment throughout their employment.

Persons are entitled to participate in the appointment process in the official language of their choice.

Please note that for this selection process, our intention is to communicate with applicants by e-mail. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Acknowledgment of receipt of applications will not be sent.

Persons who have a priority entitlement as defined by the Parks Canada Agency Priority Policy and Guidelines will be considered first.

The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.

Parks Canada is committed to the principles of diversity and employment equity under the Employment Equity Act, and strives to ensure that our workforce reflects the diverse nature of Canadian society. We encourage women, Indigenous people, persons with disabilities and members of a visible minority group to self-identify in their cover letter.

Persons who have received pay in lieu of unfulfilled surplus period, a Transition Support Measure (TSM) or an Educational Allowance and are re-appointed to the Parks Canada Agency are required to reimburse an amount corresponding to the period from the effective date of such reappointment or hiring, to the end of the original period for which the TSM and education allowance was paid.

Please contact your Human Resources Manager if you are one of these individuals to find out how this applies to your particular situation. Persons who are in receipt of a Canadian Government Public Service pension and are considering this employment opportunity with the Parks Canada Agency, should contact the PWGSC Public Service Pension Centre (1-800-561-7930) in order to determine the impact of an appointment on their pension benefit entitlements.

In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process for the purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information may be provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Date modified:
2022-11-15