GC Jobs

Administrative Assistant - AMENDMENT TO CLOSING DATE

Reference number: ICA23J-022647-000124
Selection process number: 23-ICA-WEST-OE-VAR-BCPF-089
Canadian Food Inspection Agency
Abbotsford (British Columbia), Burnaby (British Columbia), Kelowna (British Columbia), Surrey (British Columbia), Victoria (British Columbia)
$51,229 to $55,290 (salary under review)

For further information on the organization, please visit Canadian Food Inspection Agency

Closing date: 17 March 2023 - 23:59, Pacific Time

Who can apply: Persons residing in Canada.


Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The Canadian Food Inspection Agency (CFIA) is a separate employer and is not subject to the Public Service Employment Act.

The CFIA considers applications from individuals who have legal status to work in Canada and does not give preference to Canadian citizens.

We will only accept applications received through the GC Jobs website, therefore you must submit your application by clicking on “Apply online” in this advertisement. Persons who are unable to apply online must use the “Contact information” below, prior to the closing date, to request specialized accommodation.


Reporting to the Inspection Manager, Regional Planning and Resource Manager, or another supervisor, the position is responsible for general administrative support to CFIA staff, and may include all or a combination of the following:

• Provides reception and general administrative support to a manager/supervisor and staff.
• Provides administration, human resources, procurement, financial service and advice to an inspection organization and employees of the Canadian Food Inspection Agency in the delivery of inspection services in one or more commodity areas.
• Provides administrative support to the Manager and/or staff, including arranging meetings, making travel arrangements, drafting correspondence and maintaining records.
• Maintains data related to the inspection program.
• Processes cost recovery in automated systems and produces scheduled and ad-hoc reports as required.
• Provides general information related to the program to inspection staff in the field, other government departments, industry and the general public.
• Prepares and processes program related documents and forms required for services, such as registrations and/or licenses.
• Prepares and deals with export certification documents.

Work environment

We offer a bilingual, science-based environment, with excellent benefits, flexible hours, opportunities for advancement, an emphasis on learning and development, and a high level of employee satisfaction. Join a workforce that’s as diverse as the people it serves. You can find some more great reasons to join us on our website: http://www.inspection.gc.ca/about-the-cfia/cfia-jobs/top-10-reasons-to-join-us/eng/1299859095075/1299859142835

Intent of the process

A pool of qualified candidates will be established. This pool may be used to staff positions with similar qualifications, with various language requirements, various conditions of employment and/or various tenures including term appointments, indeterminate appointments and/or assignments.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for two (2) references, one must have been a previous supervisor or manager

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.


EEd1: Successful completion of two years of secondary school or CFIA-accepted alternatives.

Applicants submitting education credentials from a non-Canadian institution are responsible for obtaining certification that these credentials are the equivalent of the Canadian education level required for the position.

Please refer to the link below for more information.

Degree equivalency


EE1: Experience in providing administrative support services.
EE2: Experience in preparing and formatting various documents.
EE3: Experience editing correspondence or reports.
EE4: Experience in using Microsoft Office Suite products including MS Excel, Word and email software.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Official languages proficiency will not be assessed for entry to the pool. Candidates entered in the pool will have an opportunity for assessment of their official languages proficiency if and when they are considered for an appointment.

For acting appointments and assignments, the candidate may not be required to meet the language requirements of the position.

If you have valid Second Language Evaluation (SLE) results, please forward a copy of your results to: cfia.hrwest-rhouest.acia@inspection.gc.ca.

Information on language requirements


EC1: Client Service Orientation
EC2: Collaboration/Teamwork
EC3: Initiative
EC4: Ability to work independently
EC5: Oral Communication
EC6: Written Communication

The following may be applied / assessed at a later date (may be needed for the job)


AEx1: Experience in taking minutes for meetings.
AEx2: Experience in providing information and assisting clients.
AEx3: Experience in researching, compiling and analyzing information.
AEx4: Experience in scheduling and organizing meetings.
AEx5: Experience in Data Entry.


AC1: Effective Interpersonal Relationships
AC2: Judgment
AC3: Dependability

Conditions of employment

Reliability Status security clearance - Applicants who have not lived in Canada for the past five (or ten, depending on security level) years may be required to submit a police certificate from each country in which they have lived for six months or more during this period, as well as other documentation required for the security screening process. Failure to submit this documentation if requested will eliminate the application from further consideration.


The following conditions of employment are required for an appointment:
• Adherence to the CFIA Code of Conduct.
• Adherence to the CFIA Conflict of Interest and Post-Employment Policy.
• Compliance with the Values and Ethics Code for the Public Sector.
• Legal status to accept employment for the entire period of employment.

Any of the following conditions of employment may be required for an appointment:
• Willing and available to travel, as required
• Willing and available to work irregular hours (e.g., days, nights, weekends, statutory holidays)
• Willing and available to work overtime, as required
• To have and maintain a valid driver`s license

Other information

The Canadian Food Inspection Agency is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.


Personal information is obtained for the purpose of determining an individual’s competence and suitability for employment. If a staffing complaint questions this determination, please be advised that relevant personal information you will provide in the course of this staffing process may be disclosed to substantiate the staffing decision.

Please ensure that you read ALL points listed below, as this section contains important information about the application process. Failure to read these notes and follow these instructions could result in your application missing required information which may result in your application being eliminated from this staffing process.

You are entitled to participate in the staffing process in the official language of your choice.

For this staffing process, the CFIA will communicate with you by email. You must provide a valid email address to which you wish to receive communication regarding this staffing process. You must ensure that you check your email account including spam, promotion or other folders regularly as there may be a deadline for responses. If you respond past the deadline you risk being removed from the staffing process.

Applicants who are screened in to this staffing process will be sent further information by email regarding what to expect during subsequent phases of this staffing process.

Depending on the number of applicants, CFIA's needs and CFIA HR plans, volume management strategies such as, but not limited to, top-down approach, cut-off scores, random selection and/or assessment may be used for the purpose of managing applications/candidates. Should a volume management strategy be used, communication regarding the application of the strategy will be provided to those candidates who are impacted.

During the application or assessment process both cheating and plagiarism are considered forms of misconduct and are not permitted. Any person found cheating, including those who help others to cheat, may be subject to removal from the staffing process.

A current copy of your resume may be used as another source to confirm the education and experience you will be asked to describe in the screening questions. It may also be reviewed by prospective hiring managers at the appointment stage.

For more information on how to apply to a CFIA staffing process, please visit: https://inspection.gc.ca/about-the-cfia/job-opportunities/how-to-apply/eng/1340676915348/1340679107182

You will be asked to provide proof of your education credentials later in the staffing process.

Various assessment tools may be used in this staffing process such as: standardized tests, reference checks, written tests, an interview, etc.

All written and verbal communication obtained throughout the staffing process, from the time of application to close of process, may be used to evaluate the candidate.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Kiran Uppal, Regional Planning & Resource Manager
Date modified: