Various Positions in Winnipeg ($45,869 - $61,379)
Selection process number: 23-AGR-MBSK-EA-PB-19101a
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
Complete the online application in a few easy steps! The application requires responses to a few yes/no questions and attaching your résumé, and shouldn’t take longer than 20 minutes to complete!
If you need assistance or have questions at any stage, contact Collaborative Staffing at firstname.lastname@example.org
🚩Interested in positions in our Management Services Division (duties below)? We will be retrieving applications for this division on February 15th, 2023!🚩
POSITIONS IN THE MANAGEMENT SERVICES DIVISION:
INFORMATION MANAGEMENT CLERK - MAILROOM TEAM (CR-03):
Performs general administrative mailroom support functions such as processing and management of incoming and outgoing correspondence and AAFC program documents, arranging couriers, operating and maintaining print centre equipment, receiving and responding to inquiries and requests for information by internal and external clients, in-person, by phone, e-mail and/or fax.
INFORMATION MANAGEMENT CLERK - IM TEAM (CR-03):
Performs various administrative information management functions such as creation, maintenance, retention and disposal of files; completing and compiling ATIP/Privacy requests and responding to inquiries and requests for information by internal and external clients.
REVENUE AND DOCUMENT CONTROL PROCESSOR - DATA INTEGRITY TEAM (CR-03):
Provides general administrative support to the division and its clients through outgoing mail, email, web and portal requests, compiles work flow statistics. Receives, reviews and processes incoming cheques for various programs.
SUPERVISOR, MAILROOM AND RECEPTION (CR-05):
Leads and manages a team, manages the program correspondence, printing and equipment of the production centre; provides interpretation, advice and guidance to internal and external stakeholders on policies and regulations in support of program delivery, manages the financial expenditures of the unit, including budgeting, expenditure forecasting and tracking, administers building recycling and shredding programs, supports the physical office security functions.
POSITIONS IN FINANCE:
FINANCE TECHNICIAN OFFICER (AS-01):
Performs various administrative finance functions such as inputting transactions into financial systems, processing activity files, reviewing processing errors, preparing letters to clients and performing cheque traces.
SALARY MANAGEMENT ADMINISTRATOR (AS-01):
Performs various administrative finance functions such as maintaining and entering employee data into the Salary Forecasting tool, provide financial reports to managers and budget officers, process salary adjustments, set up receivables and payables, review fund commitments and review salary coding splits.
FINANCIAL ACCOUNTS ASSISTANT (CR-05):
Performs various administrative finance functions such as verifying and processing accounts for payments, reconciling accounts, prepare financial reports, input revenue and expenditure data into the departmental financial control system and processing payments for petty cash.
POSITIONS IN THE CLIENT SERVICES DIVISION:
INFORMATION OFFICER - CONTACT CENTRE TEAM (PM-01):
Contact Centre Information Officers field client queries via telephone and provide in-depth and comprehensive advice and guidance on program policy and legislation, procedures, and requirements related to the department’s programs and services.
PROGRAMS OFFICER - PROCESSING TEAM (PM-01):
Validates information submitted by clients and their representatives on the farm income program applications and processes program payments, government contributions and client withdrawals by using a variety of database systems.
As one of Canada's Best Diversity Employers, we strive to create an environment where diversity, accessibility and inclusion are at the forefront. We believe our Organization is most effective when it reflects the Canadian populations it serves and values the unique talents and experiences of all employees. We also have various Diversity Networks, dedicated to ensuring that we continue to grow as an inclusive and respectful workplace. Regardless of whether you are a member of the diversity groups, all employees are welcomed to join the networks and participate in their activities and events. Visit our Diversity Networks webpage for more information: https://agriculture.canada.ca/en/about-our-department/careers/diversity-and-inclusiveness-networks.
We offer a flexible work arrangement along with a comprehensive benefits package to promote healthy and engaged employees. Benefits include: vacation leave, pension, health and dental benefits and support from management teams who encourage training and career development.
Intent of the process
Farm Income Programs Directorate (FIPD) is always looking for dynamic and dedicated individuals to be part of our growing team that administers farm programs to Canadian Agricultural Producers! This selection process will be used to fill immediate and future full-time permanent and temporary vacancies located in Winnipeg, Manitoba. The duties of the positions we are looking to staff are detailed in the "Duties" section. There is a possibility that other positions will be staffed using this process.
Positions to be filled: Number to be determined
Information you must provide
The following will be applied / assessed at a later date (essential for the job)
Various language requirements
Bilingual Imperative (BBB/BBB, CBC/CBC)
✔ Successful completion of secondary school (high school) or an *acceptable combination of education, training and/or experience.
*Acceptable combination must be related to administrative services and/or program delivery and can be obtained through the private sector, community work, volunteer work, self-employment or other.
The following competencies are also required for these positions and you will be assessed for them at a later date:
✔ Interactive Communication
The following may be applied / assessed at a later date (may be needed for the job)
The following qualifications are not required for all positions, but may help us select candidates for specific needs. You will be asked to provide information on whether you meet these qualifications at a later date.
✔ Written Communication.
✔ Experience working in a client service environment.
✔ Experience analyzing information (e.g. policies and procedures) and providing interpretation to clients in person, by phone or in writing.
✔ Experience in applying administrative policies and/or procedures.
✔ Experience working in a computerized environment. This can include the use of word processing, email, spreadsheets, databases,web applications and/or publishing software.
✔ Experience operating mailroom equipment (i.e. postage machine, mail inserter, scanners, etc.) and/or coordinating mail and courier services.
✔ Experience supervising staff including delegation of work, managing work performance and day-to-day activities.
✔ Experience managing the requirements and maintenance of mail processing equipment.
✔ Experience managing financial expenditures and/or budget forecasting.
✔ Experience in file management and/or records keeping (printed and electronic).
✔ Experience in performing administrative activities related to contracting or procurement.
✔ Experience using advanced Microsoft Excel feature such as formatting, formulas, data analysis (filtering, sorting, and analyzing data) and pivot tables.
✔ Experience working with accounting software (e.g. SAP).
✔ Experience performing financial reconciliations.
✔ Experience in processing invoices and payments.
✔ Experience working in a call centre.
✔ Experience in farming operations and/or industry.
Agriculture and Agri-food Canada is committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We strongly encourage candidates to self-declare if they belong to an Employment Equity designated group as selection may be limited to candidates belonging to one or more of the groups. In the Programs Branch, we have specific needs to increase representation of Persons with Disabilities.
✔ Able and willing to lift up to 23 kg.
✔ Able to stand for long periods of time
WHAT TO EXPECT WHEN YOU APPLY
► Step1: Apply Online
The online application will require you to answer yes or no screening questions and upload your résumé. This step should only take about 20 minutes to complete!
► Step 2: When managers have a hiring need, they will access the inventory for candidate referrals and candidates may be selected for further assessment.
►Step 3: Referred candidates will be invited to an interview, either virtually or in person.
►Step 4: Second language evaluation (SLE) tests will be administered for candidates interested in bilingual opportunities who don't already have valid SLE results.
►Step 5: To conclude the assessment, you may be asked to provide references and additional information regarding other qualifications.
Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
We thank all those who apply. Only those selected for further consideration will be contacted.
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