Administrative Assistant & Executive Assistant(Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

📌 Northern Allowances (rates and conditions subject to change):
▻ Isolated Post Allowances: approximately $ 20,000 / year to $ 38,000 / year
▻ Vacation Travel Assistance: $1,400 provided twice per year for each eligible member of the household. (Rates vary depending on work location)

📢 We Also Offer:
▻ Housing: Federal government housing is provided in Iqaluit, NU.
▻ Relocation Assistance: Applicants may be eligible for relocation assistance and may wish to review the Relocation Directive: https://www.njc-cnm.gc.ca/directive/d6/en
▻ Training, Development & Education Opportunities: Multi-year career development plans which include opportunities for education assistance funding and training opportunities
▻ Pension & Benefits: Advantageous pension regime and health benefits. For more information, see: https://www.canada.ca/en/treasury-board-secretariat/topics/pension-plan.html
▻ Flexible Work Arrangements: Relative to operational requirements, possibility of flexible hours and compressed work weeks

Duties

1) Administrative Assistant (CR04): The Administrative Assistant is integral to providing not only administrative support and to the Field Unit but also provides reception duties including providing advice and information to the public.

2) Anticipatory - Executive Assistant (AS01): The Executive Assistant is responsible for providing administrative support to the Field Unit Superintendent and Management Team. The successful candidate will be responsible for tracking and coordinating the flow of information and documents, resolving routine administrative problems, conducting preliminarily analysis of information and other general administrative tasks. This position is located in Iqaluit, NU

Work environment

Parks Canada Agency is a federal government agency responsible for the protection and presentation of Canada’s natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of Canada.

In Nunavut, Inuit and Parks Canada cooperatively manage five national parks, one national historic site and one national marine conservation area. They are: Auyuittuq National Park, Sirmilik National Park, Qausuittuq National Park, Quttinirpaaq National Park, Ukkusiksalik National Park, the Wrecks of HMS Erebus and HMS Terror National Historic Site and Tallurutiup Imanga National Marine Conservation Area. Long before these areas received federal protection, Inuit lived, harvested and travelled these lands and waters. Many staff have connections to these places through their families and ancestors. To this day, harvesting and use by Inuit remains a protected right under the Nunavut Agreement. As a Parks Canada team member in Nunavut, you will help protect, present and share these incredible places so they remain for generations, by implementing the Nunavut Agreement and Inuit Impact and Benefit Agreements.

Diversity and inclusion have always been at the core of our values. Diverse teams bring different perspectives and creative ideas that benefit our clients, the communities we serve and all of us as colleagues. We welcome applications from individuals with diverse abilities and from all backgrounds and identities.

Intent of the process

This process has two streams and most of the criteria will apply to both streams. The criteria for one stream will be clearly identified.

The need is to staff:
(Stream 1) CR04 Administrative Assistant:
- 1.0 fte indeterminate position located in Naujaat, NU.
- 1.0 fte term position in Pangnirtung, NU with possibility of extension. (Anticipatory)

(Stream 2) Anticipatory: AS01 Executive Assistant: to fill possible vacancies in Iqaluit, NU

This process may be used to create a list of qualified candidates to staff similar positions with various tenures including: indeterminate, acting, assignment, and specified period , full-time or part-time, with various security levels or linguistic requirements in same or other parts of Nunavut and Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter "A cover letter (Maximum 3000 words)"

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

• A high school diploma or public service commission-approved OR an acceptable combination of training and/or experience.

Degree equivalency

EXPERIENCE
-Experience providing administrative support services* in an office environment
-Experience in the use of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.
-Experience arranging meetings, recording minutes, or preparing meeting reports

*Administrative support services are defined as, but not limited to: managing agendas, scheduling and organizing meetings and teleconferences, preparing and filing files for meetings and related documentation, obtaining office equipment and supplies, maintaining a filing system, and other related duties.

The following will be applied / assessed at a later date (essential for the job)

English essential
English essential

Information on language requirements

ABILITIES
• Ability to communicate effectively
• Ability to manage priorities and organize workload
• Ability to file and maintain digital filing systems
• Ability to provide service excellence to internal and external clients
• For AS-01 Steam: Ability to analyze and solve problems

PERSONAL SUITABILITY
• Personally connects with others
• Exercises sound judgment
• Takes initiative
• Demonstrates Integrity
• Dependability

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION (Asset)
• A degree, diploma or certificate relevant to the position

Degree equivalency

Experience (Asset):

Stream 1 (CR04):
•Experience writing, formatting and reviewing correspondence or reports
•Experience in the providing administrative services to middle management or senior level managers
•Experience preparing and coordinating travel arrangements or processing travel claims

Steam 2 (AS01):
•Experience providing administrative support services* in an office environment this experience must be for at least one (1) year full-time)

*Administrative support services are defined as, but not limited to: managing agendas, scheduling and organizing meetings and teleconferences, preparing and filing files for meetings and related documentation, obtaining office equipment and supplies, maintaining a filing system, and other related duties.
 

KNOWLEDGE (Asset)
• Knowledge of Inuit culture, society, and economy
• Knowledge of Inuktitut
• Knowledge of the Nunavut Agreement

ABILITIES (Asset)
• Ability to communicate effectively orally in Inuktitut
• Ability to communicate effectively in writing in Inuktitut

OPERATIONAL REQUIREMENTS
• Willingness to work irregular hours, weekends, overtime, evenings and statutory and provincial/territorial holidays
• Willingness to complete training as required and identified by the field unit
• Willingness to wear a uniform while performing your duties.

Conditions of employment

Reliability Status security clearance - • Obtain and maintain reliability security clearance

• Obtain a pre-employment medical (and periodic medical assessments) as required

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Parks Canada is committed to the principles of diversity and employment equity under the Employment Equity Act, and strives to ensure that our workforce reflects the diverse nature of Canadian society. We encourage women, Aboriginal peoples, persons with disabilities and members of a visible minority group to self-identify in their application.

Please submit your completed application, including all of the above-mentioned documentation. Failure to do so may result in your application being rejected.

The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.

In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process for the purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information may be provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.

Tips for applicants:
• Please provide complete and thorough details of your education and experience.
• Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided.
• Failure to provide sufficient information may result in your application being screened out of the competition.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application. Applicants are also asked to indicate if they prefer to use one of the Inuktut languages as their preferred language for correspondence and/or assessments in this process.

We thank all those who apply. Only those selected for further consideration will be contacted.

Travel cost for individuals who are not Federal Public Servants will not be covered.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information