GC Jobs

Administrative Assistant - Inventory

Reference number: PEN22J-024159-000207
Selection process number: 2022-PEN-EA-ATL-176577
Correctional Service of Canada
Bathurst (New Brunswick), Dorchester (New Brunswick), Fredericton (New Brunswick), Moncton (New Brunswick), Renous (New Brunswick), Saint John (New Brunswick), Corner Brook (Newfoundland and Labrador), St. John's (Newfoundland and Labrador), Stephenville (Newfoundland and Labrador), Dartmouth (Nova Scotia), Halifax (Nova Scotia), Kentville (Nova Scotia), Springhill (Nova Scotia), Sydney (Nova Scotia), Truro (Nova Scotia), Charlottetown (Prince Edward Island)
Indeterminate, Specified Period, Deployment, Assignment, Secondment, and Casual
$50,821 to $54,857

For further information on the organization, please visit Correctional Service of Canada

Closing date: 30 September 2023 - 23:59, Pacific Time

Who can apply: Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

You must submit a complete application, consisting of answers to screening questions. These questions will be used as the primary tool in the screening process and your résumé will only be used to validate the information you provided. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties.

Use the Screening Questionnaire wisely, by demonstrating how you meet the Education and Experience Criteria listed under “Essential Qualifications” and “Asset Qualifications” (other qualifications).

In your response to the screening questions, please provide concrete examples and the following MANDATORY information:

1. Name of the employer where the experience was acquired.
2. Title of the position occupied and duration for which you exercised the functions.
3. Specific details of tasks, projects, or accomplishments demonstrating how you acquired the experience.
4. If you have less work experience, you could include volunteer work and/or summer work experience that demonstrate relevant information.

Please note that point form, “copy and paste" from your resume and comments such as “refer to my attached resume” will NOT be accepted. Failure to provide this information in the requested format WILL result in your application being rejected. We will not contact you to obtain further information.

Work environment

The Correctional Service of Canada (CSC) is the federal government agency responsible for administering sentences of a term of two years or more, as imposed by the court. CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)


Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency


Experience providing administrative or clerical support services in an office environment. (Defined as the depth and breadth of experience normally associated with the performance of the duties on a continuous basis over a period of approximately three months, within the last five years, including any work placements).

Experience in the use of Microsoft Excel and Microsoft Word.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English essential
Bilingual imperative BBB/BBB
Bilingual imperative BBC/BBC
Bilingual imperative CBC/CBC
Bilingual imperative CCC/CCC

Information on language requirements


Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to organize and prioritize work effectively.

Working effectively with others.

Thinking things through.

Showing initiative and being action-oriented.

Demonstrating integrity and respect.

The following may be applied / assessed at a later date (may be needed for the job)


Post-secondary education in a field related to the duties of the position.

Degree equivalency


Experience preparing meeting minutes.

Experience researching, extracting and compiling information from various sources.

Experience in the preparation of correspondence.

Experience in the preparation of reports.

Experience arranging work-related travel.

Experience in data entry.

Experience using a database and/or software applications for report creation.

Experience working in a correctional environment.

Experience providing clerical/administrative support services to management, such as monitoring and managing their electronic inbox and managing their calendar.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Clearance or Secret Clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview may be conducted.

A test may be administered.

An assignment or secondment requires the approval of your supervisor.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official languages of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Correctional Service of Canada is dedicated to supporting inclusive, barrier-free selection processes for all candidates. At any time during a selection process, candidates may request an accommodation to facilitate their assessment in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Please visit https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/information candidates/accommodations.html for additional information on accommodation in a selection process.

Alternatively, you may direct any specific enquiries to the departmental contact identified on this advertisement.

For general information when applying on a selection process, visit: https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/information- candidates.html.


Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Veronique Allison - HR Advisor
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