We are recruiting Administrative Assistants in the Atlantic Area

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

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Process Details
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The assessment of candidates will be conducted as follows:

Phase 1- APPLICATION / TEXT QUESTIONS:

When submitting your application, you must answer two types of questions for the screening/assessment phase.

Depending on the number of applicants, volume management strategies such as, but not limited to, top-down approach on Text Questions may be used for the purpose of managing applications/candidates.

1. Questions related to Education and Experiences.

2. Text Questions related to the following three competencies:
EC3: Reliability
EC4: Effective Interpersonal Relations
EC5: Ability to use Microsoft Excel and Word

EC6: Written Communication will be assessed using your responses to text questions.


Phase 2 – INTERVIEW AND REFERENCES

The following competencies will be assessed through an interview and/or reference check:

EC1: Planning / Organizing
EC2: Attention to Details
EC3: Reliability
EC4: Effective Interpersonal Relations
EC6: Communication (Oral)

We will only accept applications received through the GC Jobs website, therefore you must submit your application by clicking on “Apply online” in this advertisement. Persons who are unable to apply online must use the “Contact information” below, prior to the closing date, to request specialized accommodation.

The Canadian Food Inspection Agency (CFIA) is a separate employer and is not subject to the Public Service Employment Act.

CITIZENSHIP INFORMATION
The CFIA considers applications from individuals who have legal status to work in Canada and does not give preference to Canadian citizens.

In your application, please identify the legal status which entitles you to work in Canada - Canadian citizenship, permanent resident status or work permit. You will be asked to show proof of this status in order to complete the security screening required for employment. Failure to provide this information will eliminate your application from further consideration.

Individuals without Canadian citizenship, permanent resident status or an open or CFIA-specific work permit will only be considered if all other applicants with legal status to work in Canada are determined to be not qualified.

Work environment

We offer a bilingual, science-based environment, with excellent benefits, flexible hours, opportunities for advancement, an emphasis on learning and development, and a high level of employee satisfaction. Join a workforce that’s as diverse as the people it serves. You can find some more great reasons to join us on our website: http://www.inspection.gc.ca/about-the-cfia/cfia-jobs/top-10-reasons-to-join-us/eng/1299859095075/1299859142835

Intent of the process

There is a permanent full-time position currently available and a pool of qualified candidates will be established for current and future vacancies.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Your responses to these questions will be used to assess EC3: Reliability, EC4: Effective Interpersonal Relations, EC5: Ability to use Microsoft Excel and Word, EC6: Written Communication.
  
  Choose examples whose complexity, impact, and degree of difficulty is sufficient to adequately demonstrate your skills. (A maximum of 4,000 characters can be entered in the box below.)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

ESSENTIAL EDUCATION

EEd1: A secondary school diploma or equivalent.

Applicants submitting education credentials from a non-Canadian institution are responsible for obtaining certification that these credentials are the equivalent of the Canadian education level required for the position.

Please refer to the link below for more information.

Degree equivalency

ESSENTIAL EXPERIENCES

EE1: Experience in providing client services.

EE2: Experience in providing administrative support services.

EE3: Experience formatting various documents, reports and materials.

EE4: Experience in using Microsoft Excel and Word.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
(English Essential, French Essential, Bilingual imperative – various profiles).

Information on language requirements

ESSENTIAL COMPETENCIES

EC1: Planning / Organizing
EC2: Attention to Details
EC3: Reliability
EC4: Effective Interpersonal Relations
EC5: Ability to use Microsoft Excel and Word
EC6: Communication (Oral and Written)

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EDUCATION

AEd1: Post-secondary school diploma in a related field or applicants who are scheduled to receive their post-secondary school diploma during the 2022-2023 academic year.

Degree equivalency

ASSET EXPERIENCE

AE1: Significant* experience in providing administrative support service.

AE2: Significant* experience formatting various documents, reports and materials.

AE3: Significant* experience in using Microsoft Excel and Word.

AE4: Experience working at the CFIA, including student employment.

AE5: Experience working in a Federal Department, including student employment.

*Significant experience is defined as depth and breadth of experience associated with having performed a broad range of complex activities which would normally be acquired over a consecutive period of approximately 2 years.

Conditions of employment

Reliability Status security clearance - Applicants who have not lived in Canada for the past five (or ten, depending on security level) years may be required to submit a police certificate from each country in which they have lived for six months or more during this period, as well as other documentation required for the security screening process. Failure to submit this documentation if requested will eliminate the application from further consideration.

The following conditions of employment are required for an appointment from the pool:
• Adherence to the CFIA Code of Conduct.
• Adherence to the CFIA Conflict of Interest and Post-Employment Policy.
• Compliance with the Values and Ethics Code for the Public Sector.
• Legal status to accept employment for the entire period of employment.

Any of the following conditions of employment may be required for an appointment from the pool:
• Willing and available to work irregular hours (e.g., nights, weekends, statutory holidays).
• Willing and available to travel.
• Willing and available to work overtime.

Other information

The Canadian Food Inspection Agency is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

a) Please ensure that you read ALL points listed below, as this section contains important information about the application process. Failure to read these notes and follow these instructions could result in your application missing required information which may result in your application being eliminated from this selection process.

b) You are entitled to participate in the selection process in the official language of your choice.

c) For this selection process, the CFIA will communicate with you by email. You must provide a valid email address to which you wish to receive communication regarding this selection process. You must ensure that you check your email account including spam, promotion or other folders regularly as there may be a deadline for responses. If you respond past the deadline you risk being removed from the selection process.

d) Applicants who are screened in to this selection process will be sent further information by email regarding what to expect during subsequent phases of this selection process.

e) Depending on the number of applicants, CFIA's needs and CFIA HR plans, volume management strategies such as, but not limited to, top-down approach, cut-off scores, random selection and/or assessment may be used for the purpose of managing applications/candidates. Should a volume management strategy be used, communication regarding the application of the strategy will be provided to those candidates who are impacted.

f) During the application or assessment process both cheating and plagiarism are considered forms of misconduct and are not permitted. Any person found cheating, including those who help others to cheat, may be subject to removal from the selection process.

g) For more information on how to apply to a CFIA selection process, please visit: http://www.inspection.gc.ca/about-the-cfia/cfia-jobs/how-to-apply/selection-process/eng/1340892280563/1340892421348.

h) You will be asked to provide proof of your education credentials later in the process.

i) Various assessment tools may be used in this staffing process such as: standardized tests, reference checks, written tests, an interview, etc.

j) All written and verbal communication obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidate.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information