GC Jobs

Administrative Positions - Inventory of Employment Equity Designated Group Members

Reference number: MOT22J-018317-000145
Selection process number: 22-MOT-EA-HRS-25097
Transport Canada
Moncton (New Brunswick), St. John's (Newfoundland and Labrador), Dartmouth (Nova Scotia), Halifax (Nova Scotia)
Permanent opportunities: Deployment or Indeterminate. Temporary opportunities: Assignment, Casual, Secondment or Specified period (Term)
$50,821 to $54,857 (under review)

For further information on the organization, please visit Transport Canada

Interested in some tips on how to apply for this job? Check out this video!

Closing date: 7 August 2023 - 23:59, Pacific Time

Who can apply: This process is open to members of the following employment equity groups: racialized persons and persons with disabilities who resides in one of the geographic areas listed below:

• Within 300 kilometres of Moncton, NB, including, but not limited to, Edmundston, Fredericton, Saint John, Miramichi and Bathurst.
• Within 350 kilometres of Halifax, NS, including, but not limited to, Sydney, Yarmouth, Charlottetown, PEI, and Summerside, PEI.
• Within 500 kilometres of St. John’s, NL, including, but not limited to, Corner Brook, St. Anthony and Marystown.

****You must meet both criteria above to apply****

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Diversity and inclusion is at the core of Transport Canada’s values as diverse teams bring wide perspectives and creative ideas that benefit our clients, our regulated stakeholders, the communities we serve and all of us as colleagues. Only those applicants who indicate on their application that they are a member of one of the groups where Transport Canada has identified a representativeness gap will be considered in this process: racialized persons and persons with disabilities.

As per the Accessible Canada Act, disability is defined as any impairment, including a physical, mental, intellectual, cognitive, learning, communication or sensory impairment — or a functional limitation — whether permanent, temporary or episodic in nature, or evident or not, that, in interaction with a barrier, hinders a person’s full and equal participation in society.

PLEASE NOTE: Persons with disabilities and racialized persons have access to assistance throughout this staffing process. Please send any questions and requests for general information, clarifications or assistance on the merit criteria, the process or anything else related to this inventory to ATLStaffing-Dotation@tc.gc.ca.

Please carefully read the “Other Information” section of this advertisement as there is important information regarding your application.

Work environment

The Federal Public Service has a lot to offer!

Subject to the type of employment, here are a few advantages of working for the public service:
- Competitive salaries with annual increases;
- Continuous learning and career advancement;
- New employees are entitled to 3 weeks’ vacation leave with pay after 6 months of continuous employment;
- Flexible work arrangements – possibility of teleworking and modified work weeks to help you balance your personal and work life; and
- Access to the Public Service Pension Plan as well as the Public Service Health Care Plan (PSHCP) and the Public Service Dental Care Plan (PSDCP)

Looking for something permanent? Did you know that when you are hired for a specified period (TERM) you can to apply to internal advertisements!

Intent of the process

This is an Inventory. When you apply to Inventories, you are not applying for a specific vacancy, but to an inventory for future vacancies.

Transport Canada has various CR-04 positions such as: Financial Assistant, Accounting Clerk, Facilities and Corporate Security Assistant, Operational Support, Operations Clerk, Program Services Clerk, Service Team Support and Special Records Support.

A pool of candidates may be established and may be used to staff identical or similar positions on a permanent or temporary basis in Moncton (New Brunswick), Dartmouth (Nova Scotia), Halifax (Nova Scotia) and St. John’s (Newfoundland and Labrador).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

- Successful completion of two years of secondary school or employer-approved alternatives* (see Note 1).
Note 1: The employer-approved alternatives to two years of secondary school are:
- A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

- Experience conducting general administrative duties*
- Experience using various computer software from the Microsoft suite (at a minimum: Word, Excel, AND Outlook)**

* Administrative duties refers to activities that support the day to day operations of an organization; these generally include (but are not limited to) scheduling, managing and distributing information within the office, entering/tracking information in databases, answering phones, booking travel, managing meeting logistics, electronic information management, scanning documents, tracking budget expenses, minutes, etc.
**Or a comparable alternative such as other word processing, spreadsheet and email/calendar software.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

- Experience conducting financial management administrative duties, such as: entering financial transactions in a system, processing contracts, processing accounts receivable or payable, or auditing of information against financial policies.
- Experience working with Information Management Systems, such as MS Access, Oracle, payroll systems, workflow tracking systems, etc.

- Consent to work overtime on rare occasion or on a volunteer basis, with appropriate notice.
- Consent to and ability to travel rarely, within the Atlantic region. Approximately once or twice per year, with advance notice.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Various language requirements
- English Essential
- Bilingual Imperative (BBB/BBB, CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

- Demonstrating Integrity and Respect
- Thinking Things Through
- Working Effectively with Others
- Showing Initiative and Being Action-Oriented

- Ability to communicate effectively in writing
- Ability to communicate effectively orally

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: persons with disabilities, visible minorities

Information on employment equity

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is recommended to include an alternate email address in your profile. It is also the candidate's responsibility to ensure accurate information is provided and updated as required.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript.

Your application and your answers to the screening questions may be used to assess your ability to communicate effectively in writing.

Persons are entitled to participate in the appointment process in the official language of their choice. Please indicate your preferred official language in your application.

Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact person responsible for this process prior to the closing date.

◦ How will you communicate with me?
We will contact you by email or through your GC Jobs account.
Please ensure that your email is valid and accepts messages from unknown users. It is your responsibility to regularly check your inbox, junk mail and your GC Jobs account to find out about all the information regarding this inventory.

◦ How does an inventory work?
An inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the CR-04 level.

◦ Why was my application automatically rejected when I submitted it?
In order to be placed in the inventory, you must meet the essential education qualification and the essential experience qualification at the time you submit your application. If you receive a message "Application rejected at screening" immediately after submitting your application, you answered "No" to one or more of the screening question assessing these essential qualifications. If you have incorrectly indicated "No", simply retrieve your application and update your answer(s).

◦ What does "Registered in the inventory" mean?
Once your application has been successfully submitted to the inventory, your status may be: "Date of disclosure of results: Listed in the inventory". This automatically generated message by the system means that your application can be considered. You will be informed in the event that your application is considered as part of a process generated from this inventory.

◦ What happens if my application expires?
Your application will be kept in the inventory for 90 days. A notice will be posted in the "My Job File" menu of your account 10 days before your application expires. If you do not take this into account, your application will be deactivated and it will no longer be considered for submissions from this inventory. In the event that your application expires during the effective period of this inventory, a notice will be posted in your account. If you wish to confirm your interest and reactivate your application, select the "Renewal of my application" link.

◦ My personal information has changed, what should I do?
Simply update them in the "Personal Information" section, in the "My Job File" menu of your account. This will allow us to have your current contact information and ensure adequate follow-up in the event that your application is considered as part of a process issued from this inventory.

◦ I have a disability that does not allow me to apply online, who do I contact to help me with the submission of my job application?
You can contact an Officer at the Federal Public Service Job Advertisement Information Line by calling 1-800-645-5605.

◦ Who can I contact if I have technical difficulties with the GC Jobs website?
You can contact the Public Service Commission of Canada's support centre by selecting the "Contact Us" link below, in the left corner of this window, or by calling 1-888-780-4444.


Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Shannon Ferguson, Human Resources Advisor
Date modified: