Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

UPCOMING PLANNED APPLICATION PULL DATES:
The first pull from the inventory will be taking place on March 31, 2023. We strongly encourage you to finalize your application so you can be considered for the next step of assessment. 

Duties

Verifies and applies appropriate financial coding, supplier contact information and ensuring appropriate approval signatures, enters requisitions into the financial Information system (SAP) and reconciles monthly credit card statements. Provides information and guidance to managers and employees on procurement and administrative procedures. Makes arrangements for repairs and maintenance of office equipment such as photocopiers and fax machines.

Intent of the process

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. This inventory is for casual employment. Casual workers are hired for specified periods that may not exceed 90 working days in one calendar year, in a department or in an agency to which the Public Service Commission (PSC) has exclusive authority to make appointments.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- A Secondary school diploma or an acceptable combination of education, training and/or experience

Degree equivalency

COMPETENCY:
- Client Service Orientation

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative (BBB/BBB) - Tukset and Meteghan only

Information on language requirements

ABILITY:
- Ability to communicate effectively in writing

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:
Depending on the position being staffed, any of the following qualifications may also be deemed as an essential qualification and only candidates and persons with a priority entitlement who possess those qualifications will be considered for that specific vacancy.

- Successful completion of a certificate or diploma in office administration or equivalent field
- Experience in providing client service (internal or external). The essential experience qualifications can be gained through full or part time employment, volunteer or charity work, social work, or similar areas
- Experience providing financial support
- Experience using an information database
- Experience maintaining a tracking or follow-up system
- Experience working in a legal environment
- Ability to organize workload and establish priorities
- Ability to communicate effectively orally
- Ability to use a computer and various software such as MS Word, Excel, etc.
- Demonstrating integrity and respect
- Working effectively with others
- Showing initiative and being action-oriented
- Attention to detail

ORGANIZATIONAL NEEDS:
- Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Conditions of employment

- Reliability Status security clearance
- Secret Security Clearance*
- A valid driver's license*
*Some conditions of employment do not apply to all positions. 

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The content of your application will be one source of information used to evaluate the ability to communicate effectively in writing. We will not pursue further assessment of candidates who do not demonstrate this ability in their application.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information