Information Management Analyst (Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

The Information Management (IM) Analyst is accountable for the provision of expertise to employees and managers of the Parliamentary Protective Service (PPS). This expertise relates to the legislation, policies and obligations related to information management tools and practices within the PPS.

Work environment

The PPS is a separate and distinct organization and is not subject to the Public Service Employment Act. PPS has its own classification, compensation system and staffing regime. Persons appointed to PPS continue to be part of the federal government and will receive the public service pension plan and public service insurance benefits plan.

What we offer:

• Paid training
• Health, dental, and vision care insurance plans
• Public Service Pension Plan
• 35-hour standard workweek
• Minimum 4 weeks of paid vacation
• Free on-site fitness facilities
• Employee and Family Assistance Program
• Flexible work schedules
• While this position is eligible for part-time telework, regular on-site presence is required
• Centrally located in downtown Ottawa
• Proximity to O-Train Parliament Station

Intent of the process

The purpose of this recruitment and selection process is to establish a pool of qualified and/or partially qualified candidates for anticipatory needs.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of a post-secondary educational program* related to the position OR an acceptable combination of education, experience, and training.

*The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

Degree equivalency

EXPERIENCE:

E1 – Recent* and significant** experience working in an Information Management (IM) support capacity (which includes maintaining data integrity, organizing information resources and supporting information governance initiatives.

E2 – Recent* and significant** experience performing records management activities for each step of its lifecycle (which includes maintaining records integrity, organizing information resources and ensuring compliance with IM governance policies and procedures).

E3 – Experience providing client service within an information management context (which includes responding to inquiries in a timely and accurate manner, communicating with stakeholders, resolving information management related issues and ensuring client satisfaction).

E4 – Experience working with records management tools components with an Electronic Record Management System such as IRIMS, RIMS, Livelink, GCDocs and RM Extensions.


DEFINITIONS:

*Recent means within the last five (5) years.

**Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task, which are acquired on a full-time basis over a period of time.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSETS

EDUCATION:

Information Management Certification or designation*.

* An original or a certified true copy of your educational credentials may be requested.

Degree equivalency

EXPERIENCE:

AE1 – Experience working in research and analysis regarding the life cycle of information management.

AE2 – Experience in delivering IM operational services in the federal public service.

AE3 – Experience in entering and manipulating data in databases and using Microsoft Excel.

AE4 – Experience using Microsoft SharePoint.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your written expression and reading comprehension in your second official language is available for you to take before completing your application.

Try out the self-assessment tests for written expression and reading comprehension by visiting: https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/self-assessment-tests.html

Information on language requirements

PPS CORE COMPETENCIES:

Teamwork and Collaboration
Thinking Skills
Communication
Leadership
Client Service Orientation


ADDITIONAL COMPETENCIES:

Organizational Skills
Adaptability/Flexibility
Self Management

Conditions of employment

You must be eligible to obtain both a Site Access Clearance and an Enhanced Reliability Status. The process involves a background investigation that includes:

• a loyalty assessment;
• law enforcement verifications;
• credit and financial verifications;
• a security interview wherein questions may include (but not limited to) previous employment, online activities, financial situation, alcohol and/or drug use;
• personal references as well as previous employers will also be contacted as part of the security screening process.

You must also consent to completing a personal history questionnaire, be fingerprinted, and photographed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

To submit your on-line application, you will first need to create an account on the GC Jobs website. Once your account is created, return to the job poster, and select the button "Apply Online" below. Candidates who are unable to apply online must contact the person listed below prior to the closing date.

We also encourage veterans of the Canadian Armed Forces to self-identify when applying to our job opportunities.

All communication (screening, assessments, invitations, results) with applicants will be done by e-mail. Ensure that the e-mail address provided is valid, always functional and accepts messages from unknown users.

It is your responsibility, as a candidate, to clearly demonstrate how you meet each qualification (education, experience, and assets) by answering the screening questions in the online application. You must provide concrete specific examples to illustrate how you meet each criterion identified in the questions. Your answers must include where and how you obtained the required experience, as well as the period(s) in which you performed the functions of the position(s). Candidates will not be solicited for incomplete or missing information.

Please visit PPS web site under Careers > Opportunities or at https://pps.parl.ca/ for guides that will help you prepare your application and for an interview.

Candidates are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Various assessment tools may be used to evaluate candidates during the selection process.

Depending on the number of applicants volume management strategies MAY BE USED for the purpose of managing applications.

Candidates must meet the essential qualifications, including the linguistic requirement to be appointed to a position.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information